When you send a document for external review, what occurs regarding the use of the Check Out/In feature?

• A. CLM prompts you to check out a document before allowing you to send it.
• B. CLM automatically locks a document to prevent modification while it is out for review.
• C. CLM allows you to send the document, but the user can only view the document and not edit it.
• D. CLM allows you to send the document, but you will not be able to check the document back in.

Answer: (B)

When a document goes out for external review, the system uses the Check Out/In mechanism to protect the document from changes. It automatically checks the document out and locks it, so no edits can be made while the review is in progress. This keeps the exact version under review stable for the reviewer and prevents conflicting edits. After the review wraps up, you can check the document back in to unlock it and continue editing or publish a new version.